The name by which the corporation shall be known is Glen Echo Improvement Association, Incorporated. Hereafter referred to as the Association.
The purpose for which the corporation is formed are as follows:
To promote good fellowship and cooperation among its members; to promote the civic welfare of Glen Echo Lake Community; to establish and maintain improvements in and about the community; to improve the ecology of Glen Echo Lake; to preserve the rights and privileges of residents; and to do things necessary and incidental to these purposes permissible under Chapter 180 of the General Laws.
Membership of the Association shall be made up of the following classes:
Class I –. Owners of a specific Real Property that abut Glen Echo Lake or specific Real Properties that have deeded access rights to Glen Echo Lake. Hereafter referred to as Class I.
Class II – Those persons who, although not Real Property Owners in the Glen Echo Community, are dedicated to the intents and purposes of this Association as described under Article II. Hereafter referred to as Class II.
Voting rights shall be exercised only by those individuals described in Article III as "owners" (Class I). Such members "as owners" shall be entitled to and limited to no more than two (2) votes as owners but in no event may an individual owner be entitled to cast more than one (1) vote per membership. A member must be present to vote.
The officers of the Association shall consist of a president, a vice-president, a secretary, and a treasurer, who shall be elected by a majority vote at the annual meeting to hold office for a term of three (3) years, or until their successors are elected and assume office. They shall have the following powers and duties:
The President and in his/her absence, the Vice-president, shall preside at all meetings of the Corporations and at all meetings of the Advisory Committee. They shall have such other powers that may be conferred by the Advisory Committee. Vacancies in office shall be filled by the Advisory Committee.
The Secretary shall keep a record of all meetings of the Corporation and of the Advisory Committee and perform such duties usual to such office and such other power as may be conferred by the Advisory Committee. The Secretary shall post each bulletin board with announcement of meetings and all activities. The Secretary shall send to each member a notice of each Corporation meeting at least one week in advance of said meeting.
The treasurer shall keep safely all the funds of the Corporation and pay them out as provided by Bylaw. At each meeting, the Treasurer shall provide a monthly update of the finances and such other statements as required by the Advisory Committee to the membership. At the 1st yearly meeting, the Treasurer shall render a full and complete statement of the finances of the Corporation for the preceding year.
After the last meeting of the year there shall be an annual audit of the Treasure’s records. Said audit shall be concluded on or before July 15 with results reported at the Annual Meeting in August of each and every year. The Advisory Committee shall designate an individual who shall conduct said audit.
The Treasurer is responsible for the collection of dues.
The Treasurer must be Bonded. The Association shall pay any fees for this certification.
The Officers of the Corporation may be removed from office with or without cause by a majority of the members entitled to vote on the election of such officer.
The President may appoint a Bylaws Committee to report in writing, recommendations to alter, amend or repeal the Bylaws.
The President may appoint a Committee on nominations to report in writing their recommendation for candidates for officers.
A quorum for the transaction of business at any annual, regular, or special meeting of the Association shall consist of ten (10) members, and at any such meeting of the Advisory Committee shall consist of four (4) members of the Committee.
Changes to these Bylaws may be submitted by an appointed Bylaw committee. Said alterations, amendments or repeal shall be submitted at said annual or regular meeting. The Secretary, upon submission of such application for alteration, amendment or repeal of the Bylaws, shall forthwith mail (or email) to each current member of the Association a copy of the proposed alteration or amendment or repeal, an absentee ballot form and such other information as will inform said members that there will be a vote by members to alter, amend, or repeal the Bylaws.
Meetings of the Association shall be conducted according to "Roberts Rules of Order", a copy of which shall be in the possession of the Secretary at all meetings.
The president may appoint or disband special committees on an as-needed basis for the purpose of fulfilling or expediting any of the goals and purposes stated or consistent with Article II.
Each committee will have a chairperson who will update the membership of progress, findings, and recommendations via regularly scheduled meetings or special meetings consisting of the officers and the advisory committee.
No committee has the authority to contact the press or publish any reports without the permission of the membership at large if possible, or of the advisory committee.
Only Class I members may be appointed to represent GEIA at town/state meetings, committees, task force etc.
All expenditures shall be associated with a written receipt. Expenses must be approved in writing by the President, or approved by membership majority at a meeting. The Advisory Committee may authorize Association Bills to be paid that are due in between Association meetings. A majority vote of 2/3 is required. Once approved, the Treasurer shall pay the Bill.
Any expenditure over $5000 must be communicated to the current total membership by email unless request by mail, at least one week in advance of meeting and approved by 2/3 majority vote in attendance at said meeting.
All notes, deeds and other documents are to be signed jointly by the President and Treasurer.
Glen Echo Lake Improvement Association, Inc. ©
Website Designed, Developed, and Maintained by Cutter BeckSitemap
PO Box 578, Charlton City, MA 01508
Background image taken by Conor Olmsted
All images provided by GEIA Members