Glen Echo Improvement Association, Inc.
By-Laws

Article I – Name

The name by which the corporation shall be known is Glen Echo Improvement Association, Incorporated.

Article II – Purpose

The purpose for which the corporation is formed are as follows:

To promote good fellowship and cooperation among its members; to promote the civic welfare of Glen Echo Lake Community; to establish and maintain improvements in and about the community; to improve the ecology of Glen Echo Lake; to preserve the rights and privileges of residents; and to do things necessary and incidental to these purposes permissible under Chapter 180 of the General Laws.

Article III – Membership

Membership of the Association shall be made up of the following classes:

Class I – Owners of Real Property in the Glen Echo Lake Community.

Class II – Those persons who, although not Real Property Owners in the Glen Echo Community, are dedicated to the intents and purposes of this Association as described under Article II.

Article IV – Voting Rights

Voting rights shall be exercised only by those individuals described in Article III as "owners"(Class I) such members "as owners" shall be entitled to and limited to no more than two (2) votes as owners but in no event may an individual owner be entitled to cast more than two votes.

Article V – Assessment and Dues
  1. Property owners (class I members) shall be assessed twenty-five dollars ($25.00) annually for the calender year or any part thereof and shall be paid on or before April 1st of each and every year. Former members of the Association may be reinstated by the payment of regular class dues.
  2. Members other than property owners (class II members) shall be required to pay five dollars ($5.00) annually for the calendar year or any part thereof and shall be paid on or before April 1st of each and every year.
  3. All assessments or dues must be paid by members on or before April 1st of each and every year. Any member whose dues have not been paid by June 1st of that year shall be automatically dropped from the membership.
  4. In lieu of the annual membership fee, a one time, lifetime fee of $225.00 may be paid.
  5. The advisory Committee shall consider and pass upon all questions pertaining to membership and their determination shall be final.

Article VI – Officers

The officers of the Association shall consist of a president, a vice-president, a secretary, an assistant secretary, and a treasurer, who shall be elected by a majority vote at the annual meeting to hold office for a term of two (2) years, or until their successors are elected and assume office. They shall have the following powers and duties:

President and Vice-President

The President and in his absence, the Vice-president, shall preside at all meetings of the Corporations and at all meetings of the Advisory Committee. They shall have such other powers that may be conferred by the Advisory Committee. Vacancies in office shall be filled by the Advisory Committee.

Secretary

The Secretary shall keep a record of all meetings of the Corporation and of the Advisory Committee and perform such duties usual to such office and such other power as may be conferred by the Advisory Committee.

Assistant Secretary

The assistant secretary shall send to each member a notice of each Corporation meeting at least one week in advance of said meeting. The assistant secretary shall post each bulletin board with announcement of meetings and all activities.

Treasurer

The treasurer shall keep safely all the funds of the Corporation and pay them out as provided by By-Law. At each meeting, the Treasurer shall provide a monthly update of the finances and such other statements as required by the Advisory Committee to the membership. At the 1st yearly meeting, the Treasurer shall render a full and complete statement of the finances of the Corporation for the preceding year.

There shall be an audit of the Treasure’s records five (5) days prior to the Annual Meeting in August of each and every year. The Advisory Committee shall designate an individual who shall conduct said audit.

Bills must be approved in writing by the President, or approved by membership majority at a meeting, and then paid by the Treasurer. All notes, deeds and other documents are to be signed jointly by the President and Treasurer.

The Treasurer is responsible for the collection of dues.

Removal of Officers

The Officers of the Corporation may be removed from office with or without cause by a majority of the members entitled to vote on the election of such officer.

Article VII – Advisory Committee

    1. The Advisory Committee shall consist of the elected officers of the Association and three (3) additional members of the Association who shall be elected by a majority vote at the annual meeting to hold office for a term of three (3) years, or until their successors are elected and assume office.
    2. The Advisory Committee shall generally supervise the activities of the Association, make such recommendations as may seem necessary for the proper and efficient conduct of its affairs and the protection of members, and may act in all matters in such manner as in their judgment appears to be for the best interest of the Association, subject only to voted instructions at a regular meeting.
    3. The Advisory Committee may provide for and rule on all matters not otherwise provided for in these By-Laws.
    4. The Advisory Committee may fill vacancies in its own membership and the Secretary of the Association shall be the Secretary of the Advisory Committee.

Article VIII – By-Laws Committee

The President may appoint a By-Laws Committee to report in writing, recommendations to alter, amend or repeal the By-Laws.

Article IX – Nominating Committee

The President may appoint a Committee on nominations to report in writing their recommendation for candidates for officers.

Article X – Meetings
  1. The annual meeting shall be held in August of every year commencing with the year 1972. Officer elections shall take place at the Annual meeting, every two (2) years.
  2. Regular meetings of the Association shall be held on recommendation of the Advisory Board and on call by the President to be held May, June, July, August and September.
  3. Advisory Committee meetings shall be held as necessary.
  4. The annual meeting, regular meetings, special meetings, and meetings of the Advisory Committee may be called and held at such other times and at places as may be determined by the Advisory Committee, or upon petition by twenty-five (25) members, but when held on other dates a notice shall be posted at least three(3)days in advance of such meeting.

Article XI – Quorum

A quorum for the transaction of business at any annual, regular, or special meeting of the Association shall consist of ten (10) members, and at any such meeting of the Advisory Committee shall consist of four (4) members of the Committee.

Article XII – Amendments

These By-laws may be altered, amended, or repealed by three quarters (3/4) vote of the Association at any annual or regular meeting; said alterations, amendments or repeal shall be submitted at said annual or regular meeting and voted on at the next immediate meeting. The Secretary upon submission of such application for alteration, amendment or repeal of the By-Laws shall fothwith mail to each member of the Association a copy of the proposed alteration or amendment or repeal with such other information as will inform the said members that thee will be a vote by members to alter, amend, or repeal the By-Laws.

Article XIII – Meeting Conduct

Meetings of the Association shall be conducted according to "Roberts Rules of Order", a copy of which shall be in the possession of the Secretary at all meetings.

Article XIV – Committees

The president may appoint or disband special committees on an as-needed basis for the purpose of fulfilling or expediting any of the goals and purposes stated or consistent with Article II.

Each committee will have a chairperson who will update the membership of progress, findings, and recommendations via regularly scheduled meetings or special meetings consisting of the officers and the advisory committee.

No committee has the authority to contact the press or publish any reports without the permission of the membership at large if possible, or of the advisory committee.

Last by-law revision date: May 6, 2003